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What is an invoice, why should you use it, and what benefits will arise when you are sending out e-invoices?
As a business owner, it is important to have answers to those questions. In this article, we will give you the answers and tell you what information should be found on the invoices you’re sending out to your customers.
What is an Invoice?
A list of things provided or work done together with their cost, for payment at a later time (Cambridge Dictionary). It is basically an overview of all the costs you have made for your customer and the corresponding services or products. You could send your customers either a digital invoice or a printed invoice on paper.
Why should you use invoices?
Sending out invoices will help you get paid. As mentioned above, it will give the customer and yourself a clear overview of what products or services have been delivered.
What benefits will arise when you are using e-invoices?
When you decide to use e-invoices you will find out that invoicing will be easier and faster. You no longer need to print all the invoices, buy stamps, and post them. Your clients will also receive your invoices faster, which could be extra helpful when you are running an international business.
Another benefit is that you could store all the invoices in one place. This could be in the cloud, in your invoicing software, or on your computer. We feel like saving them in the cloud or in your invoicing software are the best options. This is because you have access to your documents wherever you are and when something bad would happen to your computer, you would still have your invoices.
The third benefit we would like to point out is that some of the invoicing software offer overviews of invoices that are already paid and invoices that still need to be paid. This will save you or your secretary a lot of time. You no longer have to sort out if invoices are paid or not.
What to include in your invoice?
- payment instruction,
- your company’s name,
- the client’s company name,
- the due date,
- the bought items,
- and the item’s prices.
We can assure you:
If you enter those mandatory things in your invoice, misunderstandings between you and your client will be avoided.